Holder Reporting Instructions

THE REPORTING PROCESS

  1. Identify Property
  2. Perform Due Diligence
  3. Prepare Report (electronic format preferred)
  4. Submit Report/Remit Funds
Complete the Unclaimed Property Report Summary .
Report all properties regardless of the amount.
Provide detailed identifying information for all owners with accounts of $50 or more.

FILING A NEGATIVE REPORT

If you have nothing to report, we recommend filing a negative report, either via the website or on diskette or CD Rom in NAUPA format. Negative reports are not statutorily required, but is deemed a best practice. Negative reports help establish a solid reporting history for your business in years when there is no property to remit.

SAFE DEPOSIT BOXES

Complete the Safe Deposit Box Inventory Statement .
Be sure to provide a complete inventory of all items found in the box. When submitting safe deposit box contents, we recommend that the package be insured or delivered by registered mail.

DUE DILIGENCE

As required by Section 47-30.1-17 (05), N.D.C.C., if the account is $50 or more, you have an obligation to send a letter to the owner's last known address not more than 120 days prior to filing this report. If the owner does not respond, the account must be included on the report. Here are examples of Due Diligence letters for Financial Institutions and Uncashed Checks. (Accounts under $50 are subject to reporting but are exempt from due diligence requirements.)

DELIVERY OF PROPERTY

Each year, the report and property is due by May 1 for Life Insurance Companies and November 1 for all other businesses. Make checks payable to the Department of Trust Lands and include it with your report. Stock shares should be registered in the name of the Unclaimed Property Division. Our Federal ID Number is 45-6002470.

WHAT TO REPORT

Report any and all types of property that you are holding for an owner who has not claimed or shown an interest in the property for the periods set out below.

APPLICABLE TO BANKS, CREDIT UNIONS, AND FEDERAL SAVINGS BANKS

Five Years
  • Savings Accounts
  • Checking Accounts
  • Certificates of Deposit
Three Years
  • Official Bank Checks
  • Suspense Accounts
  • Bank Money Orders
  • Unidentified Deposits
  • Trust accounts
  • Credit balances
  • Escrow
  • All other misc. property
  • Safe deposit boxes

APPLICABLE TO LIFE INSURANCE COMPANIES

One Year
  • Business Dissolution
  • Life Policies/Benefits
Two Years
  • Dividend Checks
  • Wages
  • Commissions
  • All Uncashed Checks
Three Years
  • Endowment Policies
  • Annuity Contracts
  • All Other Life Insurance Property
  • Stock Shares
  • Underlying Shares
  • Mutual Fund Shares
  • Misc. Property

APPLICABLE TO ALL HOLDERS

One Year
  • Security Deposits/Refunds
  • Business Dissolution
Two Years
  • Dividend Checks
  • Wages
  • Commissions
  • All Uncashed Checks
Three Years
  • Stock Shares
  • Underlying Shares
  • Mutual Fund Shares
  • Credit Memos
  • Trust Accounts
  • Courts and Public Agencies
  • Fiduciaries
  • Escrow Accounts
  • Mineral Proceeds
  • Misc. Property
Seven Years
  • Corporate Money Orders
Fifteen Years
  • Traveler's Checks

If you are holding property that is not identified above, and you question whether it should be reported, or how long you should hold it, please contact us at:

Unclaimed Property Division
1707 N 9th St
PO Box 5523
Bismarck, ND 58506-5523
Telephone: (701) 328-2800
unclaimed@nd.gov

1707 North 9th Street | PO Box 5523 | Bismarck, ND 58506-5523 | Telephone: (701)328-2800 | Fax: (701)328-3650

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