Yes, interested eligible applicants should resubmit if they seek funds under each grant round. Application requirements and information may change from quarter to quarter in order to meet the focus of each grant round.
There may be multiple grant rounds announced during a biennium. The grant announcement will dictate what type of funds the grant’s purpose will be used for. If a political subdivision is already receiving funds for ‘equipment’, for example, then similar funding will not be considered for the same political subdivision in another grant round overlapping the previous grant award.
While potentially eligible, previously completed projects or purchases may receive a lower priority in consideration of grant awards. The focus of the program is to enhance or repair public infrastructure impacted by oil and gas activity, particularly by entities that have limited sources of funds available to complete the project.
Applications will be ranked in part based on available funds local government applicants can contribute to the project and on a demonstrated lack of funds to contribute to the project as well. It is not only a lack of available money or local commitment, but rather a blend of both that will considered in the scoring criteria.
The applicant has ample time to make application for any announced grant round. Each announcement will state the date/time the application must arrive by, whether by fax, email, or postage paid. The application must arrive by the date/time stated in the announcement. Applications received AFTER that date/time will not be considered.
Entities that do not have taxing authority are not eligible to apply on their own. If the project being considered for an application shows a benefit to a taxing political subdivision, that political subdivision can complete and submit the grant application. If an award is made, the award would be made to the political subdivision submitting the application.
Effective March 1, 2017 the Energy Infrastructure & Impact Office (EIIO) issued the following procedural guidance when any grantee, or sub-grantee, intends to submit reimbursement for travel, both in-state and out-of-state:
1) Receipts on a reimbursement form (or ledger in chronological order) alone, or with other reimbursement items, is acceptable
a. We suggest a travel voucher of some sort to organize departure times/dates, expenses, airlines fees, etc.
b. If no travel voucher exists, an acceptable version is listed on the EIIO website.
2) EIIO Grant funds will provide reimbursement of actual expenses based on:
a. What is submitted, identified by legible receipts
b. GSA meal/hotel rates authorized for continental US allowances, at: https://www.gsa.gov/travel/plan-book/per-diem-rates
c. Tips for taxi, meals, etc. are not reimbursable
d. Alcohol, or alcohol tax, is not reimbursable
e. Room service charges, or room service gratuity/taxes, are not reimbursable
f. The grant scope and application incorporate the training as eligible for funding
g. Privately owned conveyance is capped at $0.545 per mile for calendar year 2018
Energy impact grant awards usually have a three-year life effective the date of the grant award notification. There may be grants awarded that that shorter life spans, however, these are specifically stipulated in the award letter. A grantee can look at their award notification letter and see the notification date posted (e.g. December 12, 2017 – December 11, 2020) and determine the life cycle of the grant.
There are three possibilities. The grantee can:
1) Finish the project before the grant’s expiration and submit final reimbursement requests within 20-days after the grant expiration date.
2) Notify the Energy Impact Office the project is completed and no further work is necessary.
3) Submit a grant extension request 75-days prior to the expiration date and explain the following:
a. Why the project cannot be completed prior to the grant deadline;
b. The portions of the project the grantee has accomplished since the grant award date;
c. Explain obstacles the grantee has encountered since the grant award date;
d. Efforts the grantee has taken to mitigate obstacles; and
e. An expected timeline for completion of the project.
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